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  • Faithful to my Homeland, the Republic of Poland

     

  • FREQUENTLY ASKED QUESTIONS

  • When I come to consulate in order to submit passport (or temporary passport) application, do I need to bring a copy of a polish birth certificate and a copy of polish marriage certificate? Are they necessary?

    An abridged copy or full copy of polish birth certificate is mandatory for a passport enquiry, in case a person does not have a PESEL number.

    An abridged copy or full copy of polish marriage certificate is mandatory in case a person has changed his or her surname as a result of getting married abroad. Furthermore, this document is required to submit by a person who does not have a PESEL number, regardless of whether that person has changed his or her surname after a marriage or not (required for both males and females).

    Aforementioned documents might be required, in case any doubts arise in terms of personal data or in case of any discrepancy in passport documentation or in central passport database. Therefore, bringing both documents is recommended.

     

    Are there any  other documents required in order to obtain passport?

    If a person who is going to submit a passport application already has an old and expired passport, proof of polish citizenship might be required.

    In that case, a person should contact a consul and show all the documents, which might be relevant in the process of obtaining a new passport.

     

    Can I send a passport application to the consulate by mail? Can I submit this application by a proxy?

    A passport application cannot be submitted by mail ( or by courier). This application must be submitted in person in the consulate after registering for a passport visit in the consulate.

    A passport application for underage person is submitted by his or her parents (or appointed by the court foster parents).

    A passport (or temporary passport) application cannot be submitted by a proxy.

     

    Can I submit a passport application in any  polish consulate?

    A passport application can be submitted in any polish consulate. Please note that a new passport must be picked up in the consulate, in which the application has been submitted.

     

    My passport (temporary passport) has been lost. What should I do?

    A person, whose passport has been lost must as soon as possible notify a passport authority about it. (Consul is a passport authority abroad). Such a notification is usually made in the process of submitting an application for a new or temporary passport.

    A lost document expires immediately when consul is notified about it. Afterwards, consul confirms an identity of such a person and then makes relevant changes in the central passport database at once. Subsequently, consul notifies central evidence of realised and expired passports.

    Note: If a person finds a passport which lost has been reported in the consulate, then he or she must bring this passport to the passport authority as soon as possible.

    Note: Any attempt of using such a passport may cause troubles and inconvenience.

     

    Can consul accept foreign birth certificate in a passport application in case such a person does not have a PESEL number?

    Consul cannot accept foreign birth certificate.  The foreign birth certificate has to be transcribed into Polish registrar before applying for a passport.

     

    Is the temporary passport accepted in all the foreign countries?

    A temporary passport confirms polish nationality (and identity of a passport holder) and allows polish citizen to cross borders and stay in a foreign country. However a person who wants to go to a foreign country should check (e.g. in a website of an embassy or contact consulate of such a country) if current law allows entering this country, holding only a temporary passport. There are countries where law does not allow temporary passport holders to cross the border.

     

    Is that true that while obtaining a new passport, the former one does not expire in case any valid visas?

    In a day of obtaining a new passport, the previous one is invalidated by punching the whole passport and cutting the second cover the document. However, pages with valid visas are not punched, (therefore they remained valid). Such a document is given back to the applicant.

     

    A passport application is going to be submitted by an adult, born in a foreign country, who has not previously received neither polish passport not ID card, however has already received a proof of polish citizenships. Should such a person transcribe a foreign marriage certificate, if a surname has not been changed in a consequence?

    An abridged or full copy of polish marriage certificate is required when such a person does not have a PESEL number, regardless of whether a surname has been changed in a consequence of marriage or not (it applies to both males and females). Therefore, a transcription of foreign marriage certificate should be made.

     

    Can I obtain a temporary passport while waiting for a regular 10-years passport?

    A person who submits a passport application can simultaneously submit an application for a temporary passport while waiting for a new passport if it is required. Such a person should submit an extra application  (the same as for a regular passport) and submit it with an extra photography and fee. Validity of a temporary passport is tailored to the circumstances of such a person and is determined while submitting an application.

    Note: point 7.

     

    A possibility of return to Poland, holding invalid polish passport or temporary passport.

    It should be remembered that Canadian border services require a valid passport when leaving the Canada. Therefore, If such a person holds invalid passport, he or she should contact consulate in order to obtain a temporary passport which allows return the place of permanent residence. However, such a passport even if invalid, should be taken for a journey.

    It is advised to contact and register for a visit in consulate in advance of the planned journey in order to submit an application for a temporary passport.

     

    A procedure of obtaining a first passport for an infant or a juvenile born abroad.

    When parents hold only a foreign birth certificate of an infant (so a transcription of this certificate in Poland has not been made yet), but urgently need obtain a passport for the infant – it is possible to submit an application for a temporary passport for the infant. Temporary passport is issued by a Consul for a period not longer than 12 months. In that case, passport does not include PESEL number because Consul is not allowed to request a PESEL number on the basis of foreign birth certificate.

    Note: Until the transcription of the foreign birth certificate is made in Poland, consul cannot issued a valid passport for the infant who does not hold a PESEL number. In order to obtain such a number abridged or full copy of a polish birth certificate is required, which can be obtained after a transcription of a foreign birth certificate. It should be borne in mind to undertake steps in order to obtain a transcription of a foreign birth certificate of the infant due to legal, rational and practical reasons.

    Note: If infant’s temporary passport issued on the basis of a foreign birth certificate (thus without a PESEL number) is lost when in Poland – an issuing authority is not allowed to issue another temporary passport for the infant in order to return to the foreign place of residence, due to lack of legal procedures in that case.

    Issuing of a temporary passport without a PESEL number is an exception, as such a number is always included to the passports. Temporary passport without a PESEL number can be issued only by the consul (in Poland there is no possibility to do so).

     

    What should be done when one of the parents is not able to be present while submitting an application for a passport (temporary passport) for a kid?

    If one of the parents is not able to be present when submitting an application for a passport (or temporary passport) for a kind, he or she can assent by filling in a relevant paper in that respect. The signature on the paper should be confirmed by a notary or passport authority such as consul or other relevant legal body.

     

    What should be done when one or both parents have invalid passports, ID cards or don’t have any document which confirms identity but want to submit an application for a passport (temporary passport) on behalf of a kid?

    Parents (or legal guardians) should obtain valid passports before acting on behalf a kid and applying for a passport (temporary passport). Lack of valid passport or ID card does not allow for identification of a person, thus acceptance of an application for issuing a passport for his or her underage kid.

     

      Issuing of a temporary passport for a return to Poland.

    Temporary passport which allows for return to Poland is issued for a person who lost a passport (or ID card used when crossed a border or holds invalid ID card, passport or temporary passport) abroad. When such a person submits an application for a temporary passport, a period of validity of this document is tailored along needs of that person. Applicant should submit a proper paper with a photography. Sometimes other documents may be required as well.

     

    Is there any possibility to obtain a polish passport by a person who was born abroad, never had neither polish passport nor ID card, never lived in Poland, but one of the parents used to have a polish passport?

    Such a person should apply for confirmation of polish citizenship. Afterwards, when this confirmation is obtained, transcription of both foreign birth and marriage certificate should be done.

    Note: If someone applies for a passport but does not have any polish documents, then any documents such as foreign passport should be shown in order to proof identity.

     

    Can I find a passport application form in the Internet?

    No, this form is only available to get in the consulate.

     

    In case of any change of personal data, do I have to apply for a new passport? Is there any obligation with respect to that?

    When data such as: surname, name(s), date and place of birth, sex, PESEL number attached to the password have changed, then such a person must apply for issuing of a new passport.

    A person who stays abroad and holds a valid passport is required to apply for a new passport as soon as it is possible, however no later than 90 days from the day of:

    receiving an administrative decision or binding court verdict which states a change of personal data,

    signature of the marriage certificate which states a change in surname, and when marriage was got in front of a consul or other foreign authority – from the day of delivery a marriage certificate.

     

    Appearance of my child has changed. Should I apply for issuing a new passport?

    Law does not oblige anyone to do so. However in such case, it is advised to apply for a new passport in order to avoid any inconvenience when crossing the border.

     

    Is it possible to pick up a passport from other consulate or even country?

    No, passport must be picked up from the consulate, in which the passport application was submitted.

     

    When can I apply for a new passport before it reaches its expiry date?

    Holder of the passport can apply for issuing of a new passport in a time convenient for his or her. Law does not put any constraints in that respect.

    When applying for a new passport factors such as waiting time for a passport visit in consulate and time for obtaining a passport should be taken into account.

    Furthermore, such a person should consider also:

    Submitting a passport application in advance, which can have a positive impact on any plans, travels etc.

    obtaining information about any restrictions with respect to entering and leaving the country in terms of mandatory validity of the passport. This aspect should be considered when applying for a visa it is required.

    Tags: passports

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